Administrator

 

 

Post                  Administrator

Location              Sheffield

Salary               £20,874 pro rata (plus 6% pension contribution)

Other                Death in service insurance

Hours                8:30-4:00pm

Reporting to    CEO

    

Purpose of post

To provide efficient and effective administrative support functions to all projects across Nomad Opening Doors including subsidiary organisations – Four Trees Lettings Agency and Clarity Lettings Agency.

Background

Nomad Opening Doors is a growing, ambitious organisation. We have expanded turnover by more than 75% in the past 2 years. The post of Administrator is a key role and one which is likely to grow and develop in the coming years. We believe the successful candidate will need to have experience of working in a very similar role in a busy office and be able to demonstrate that they can work under their own steam, but other than this, we are looking for someone whose values match those of Nomad and who has passion for third sector community work. 

Duties and responsibilities

1. To buy into, adhere to and promote the values of Nomad Opening Doors. Please see document below.
2. To be a positive and enthusiastic advocate of Nomad and its related projects.
3. To be the first point of contact for Nomad and its subsidiary organisations both in person and on the telephone.
4. To deal with enquiries both in person and on the telephone, directing callers and visitors as appropriate. This will include providing “hosting” to clients, partners and other visitors.
5. To assist in the preparation of events and meetings including arranging refreshments, scheduling and booking rooms/venues. This may involve taking the lead on occasion as required.
6. To effectively and accurately minute-take Full Team Meetings and other similar meetings as required.
7. To set up and maintain appropriate administration and quality systems, in accordance with policy and contract requirements, including processing necessary paperwork.
8. To maintain comfortable, effective offices including liaising with Business Hub staff as issues arise relating to telephones, utilities, general maintenance and so on.
9. To maintain stock levels that are appropriate for the smooth function of all project areas including ensuring printer paper and inks are in supply and stationery requirements are met.
10. To assist the Communications and Fundraising Coordinator with the marketing and publicising of all Nomad’s services including Four Trees Lettings and Clarity Lettings, keeping information up to date and accurate through letters, reports, annual report, updating the web sites and a range of social media.  
11. To set up client files and prepare assessment packs, sign up packs and client folders where required.
12. To collate information to assist with regular reporting for all projects and the organisation.
13. To assist the CEO with the gathering of information to be compiled into a detailed quarterly report to be presented to the Boards of Trustees.
14. To be responsible for all HR administrative processes including sickness and annual leave recording and DBS checking.
15. To maintain archiving, filing and storage systems (paper & electronic) where required.
16. To assist the CEO with H&S checks and any other related accommodation matters.
17. To assist the CEO with tasks related to data protection and GDPR including researching and booking refresher/update training as required.
18. To lead on the logistics of such social events as the staff Christmas meal, the staff away day and any other such events that may from time to time be suggested by the staff team.
19. To assist with research into and support the development of new ideas and opportunities.
20. To supervise and support volunteers/trainees where required.
21. To work in line with NOMAD’s policies and procedures.
22. To undertake any other duties relevant and appropriate to the post.

Application Process

Please contact Steve Rundell on 0114 3210262 or [email protected] if you have any questions about this post. 

If you wish to apply, please send an up-to-date CV with a covering letter explaining why you feel you are suited to the post and what skills and experience you could bring to the role to: [email protected]

 

 There is no closing date for this date | interviews will be assigned on receipt of suitable applications

 

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